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Professional Payroll Services in San Antonio

What are professional payroll services?

Professional payroll services handle all aspects of paying your employees and contractors. We process paychecks, manage tax withholdings, file required reports, and ensure compliance with federal and state regulations.

Our smart bookkeeping services in San Antonio can also provide reliable payroll solutions for San Antonio businesses. We use QuickBooks Payroll to ensure accurate, compliant processing while keeping you in control of your payroll decisions.
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Why Choose Our Payroll Services?

Same-Day Direct Deposit: Your employees get paid on time, every time, with funds available the same day.

Full Tax Compliance: We handle all federal and state payroll tax requirements using QuickBooks Payroll.

You Stay in Control: You authorize all tax filings and payments while we handle the processing.

Local San Antonio Support: Personal service from bookkeepers who understand Texas employment laws.

No Setup Fees: Get started without expensive installation or activation charges.

Unlimited 1099 Filing: We prepare and file all contractor 1099s at no extra cost.

Our Complete Payroll Services

Payroll Processing and Employee Payment Setup

What is payroll processing? Payroll processing means calculating employee wages, withholding taxes, and distributing paychecks. We handle all calculations and ensure employees receive accurate pay.

How we process your payroll:

  • Calculate regular and overtime hours
  • Apply current tax rates and deductions
  • Process health insurance and retirement contributions
  • Generate pay stubs for each employee
  • Distribute payments via direct deposit or check

Same-day direct deposit benefits:

  • Employees access funds immediately
  • No waiting for checks to clear
  • Reduced administrative work for your business
  • Lower risk of lost or stolen paychecks
  • Automatic record keeping for all transactions
A top-down shot shows two people at a light-colored table, engaged in a discussion over documents and a tablet. On the left, a person's hands are visible, holding a yellow pencil and pointing towards the tablet or papers. On the right, another person's hands are holding a tablet, which displays colorful charts. Various papers and clipboards are scattered across the table, some with neon pink, yellow, and green sticky notes attached. A pink highlighter also lies on the table.
A high-angle shot shows two people sitting at a small, round table, both holding up white papers with lists of text. Between them, a silver laptop is open on the table, displaying a screen with multiple windows that appear to show a calendar or scheduling interface. The person on the left is wearing light-colored pants, while the person on the right is wearing dark pants and a light-colored top. The floor is made of wooden planks, and blurred elements of an indoor setting are in the background.

Timesheet and PTO Management

What timesheet services do we provide? We track employee hours, calculate overtime, and manage paid time off requests. This ensures accurate payroll and proper record keeping.

Timesheet management features:

  • Weekly and bi-weekly time tracking
  • Automatic overtime calculations
  • Integration with payroll processing
  • Mobile time tracking options
  • Supervisor approval workflows

PTO management services:

  • Track vacation and sick leave balances
  • Calculate accrual rates based on company policy
  • Process PTO requests and approvals
  • Generate reports for management review
  • Handle different PTO policies for different employees

How does PTO tracking work? We set up your company’s vacation and sick leave policies in the system. Employees accrue time based on hours worked or length of service. We track usage and maintain accurate balances for each employee.

Payroll Summaries and Reports

What reports do you need for payroll? Payroll reports help you understand labor costs, track employee information, and prepare for tax filings.

Standard payroll reports we provide:

  • Weekly payroll summaries
  • Monthly labor cost reports
  • Quarterly tax reports
  • Annual wage statements
  • Employee earnings records
  • Department cost breakdowns

Custom reporting options:

  • Project-based labor costs
  • Overtime analysis reports
  • PTO usage summaries
  • Workers’ compensation reports
  • Budget vs. actual labor costs

How often do you get reports? We provide reports after each payroll run. Monthly summaries help you track trends and control costs. Quarterly reports prepare you for tax filings and business planning.

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Contractor Payment Support and 1099 Filing

What is contractor payment support? We help you pay independent contractors and handle all required tax forms. This includes preparing and filing 1099 forms with the IRS.

Contractor payment services:

  • Set up contractor payment schedules
  • Process payments via check or direct deposit
  • Track contractor expenses and payments
  • Maintain proper classification records
  • Prepare year-end 1099 forms

Unlimited 1099 preparation and filing:

  • Prepare 1099-NEC forms for all contractors
  • File forms electronically with the IRS
  • Mail copies to contractors by January 31st
  • Handle corrections and amendments
  • Maintain records for IRS compliance

Why is proper 1099 filing important? The IRS requires businesses to file 1099 forms for contractors paid $600 or more per year. Missing deadlines or incorrect information can result in penalties. We ensure all forms are accurate and filed on time.

Employee Onboarding Documents

What onboarding documents do we prepare? We prepare standard employment forms and tax documents for new employees. This streamlines your hiring process and ensures compliance.

Standard onboarding forms:

  • Form W-4 for tax withholding
  • Form I-9 for employment eligibility
  • Direct deposit authorization forms
  • Employee information sheets
  • Payroll deduction authorizations
  • Benefits enrollment forms

What we don’t provide: We don’t draft legal documents like employment contracts, non-disclosure agreements, or employee handbooks. We focus on payroll and tax-related forms.

How onboarding works:

  • New employee completes required forms
  • We enter information into payroll system
  • Set up direct deposit and deductions
  • Process first paycheck accurately
  • Maintain employee records for compliance
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QuickBooks Payroll Compliance System

Why do we use QuickBooks Payroll? QuickBooks Payroll is designed to meet all federal and state payroll tax requirements. It automatically updates tax rates and handles complex calculations.

Compliance features:

  • Automatic tax rate updates
  • Federal and state tax calculations
  • Quarterly tax report generation
  • Year-end W-2 preparation
  • Direct filing with tax agencies

How you maintain control:

  • You review and approve all payroll runs
  • You authorize all tax payments and filings
  • You access real-time payroll reports
  • You control employee access and permissions
  • You maintain oversight of all payroll decisions

What this means for your business:

  • Reduced risk of payroll tax errors
  • Timely filing of required reports
  • Accurate calculation of tax liabilities
  • Professional-grade payroll processing
  • Full compliance with IRS standards

Who Benefits from Our Payroll Services?

Small Business Owners: Stop spending hours calculating payroll. Focus on growing your business while we handle employee payments.
Growing Companies: As you add employees, payroll becomes more complex. We scale with your business and handle increased complexity.
Professional Service Firms: Law firms, medical practices, and consulting companies need accurate time tracking and professional payroll processing.
Construction Companies: Track multiple job sites, handle overtime calculations, and manage contractor payments efficiently.
Retail and Restaurant Businesses: Handle varying schedules, tips, and high employee turnover with reliable payroll processing.

Getting Started with Payroll Services

Step 1: Payroll Assessment We review your current payroll setup and identify areas for improvement.

Step 2: System Setup We configure QuickBooks Payroll with your company information and employee data.

Step 3: Employee Data Transfer We import existing employee information and set up direct deposit.

Step 4: First Payroll Run We process your first payroll with full review and approval from you.

Step 5: Ongoing Support We handle all future payroll processing while you maintain control and oversight.

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Payroll Service Pricing

Basic Payroll Package:

  • Up to 10 employees
  • Bi-weekly or monthly processing
  • Direct deposit setup
  • Basic reporting
  • Tax compliance

Standard Payroll Package:

  • Up to 25 employees
  • Weekly, bi-weekly, or monthly processing
  • Time tracking integration
  • PTO management
  • Comprehensive reporting
  • Contractor payments and 1099 filing

Premium Payroll Package:

  • Unlimited employees
  • Multiple pay schedules
  • Advanced reporting
  • Employee onboarding support
  • Priority customer service
  • Custom integrations

Contact us for specific pricing based on your employee count and processing frequency.

Frequently Asked Questions

Payroll service costs depend on your number of employees and pay frequency. Small businesses with 5-10 employees typically pay $150-300 per month. Larger businesses pay $300-800 per month. We provide free quotes based on your specific needs.

Most payroll setups complete within 1-2 weeks. Simple setups with few employees might finish in 3-5 days. Complex situations with multiple locations or pay structures can take 2-3 weeks. We’ll give you an exact timeline during consultation.

Yes, we process weekly, bi-weekly, semi-monthly, and monthly payrolls. We can handle multiple pay schedules for different employee groups. Many clients have salaried employees paid monthly and hourly employees paid bi-weekly.

We handle payroll changes quickly and accurately. This includes salary adjustments, new hires, terminations, and deduction changes. Most changes process within 24 hours if received before payroll deadlines.

Yes, we calculate, report, and help you pay all payroll taxes. We use QuickBooks Payroll to ensure accurate tax calculations and timely filings. You maintain control and authorize all tax payments while we handle the processing.

We fix payroll errors immediately at no charge. Our QuickBooks Payroll system includes error protection and compliance guarantees. If we make a mistake, we correct it and handle any resulting penalties or fees.

Yes, we can import employee data, pay histories, and tax information from most payroll systems. This includes ADP, Paychex, QuickBooks, and Excel spreadsheets. We ensure accurate data transfer with no loss of employee information.

Yes, we prepare and distribute all year-end tax documents including W-2s for employees and 1099s for contractors. We file forms with the IRS and mail copies to employees by required deadlines.

We handle multi-state payroll processing including different state tax rates, unemployment insurance, and compliance requirements. QuickBooks Payroll supports all 50 states and automatically updates tax rates.

Yes, we integrate with many popular time tracking systems including QuickBooks Time, TSheets, and others. This eliminates double data entry and ensures accurate payroll processing based on actual hours worked.

Yes, same-day direct deposit is included with all our payroll packages. Employees receive funds the same day we process payroll. We also offer traditional paper checks if preferred.

Yes, we integrate with many popular time tracking systems including QuickBooks Time, TSheets, and others. This eliminates double data entry and ensures accurate payroll processing based on actual hours worked.

Ready to simplify your payroll processing?

Contact Escalante Bookkeeping for Payroll Services

We serve all of San Antonio including Stone Oak, Alamo Heights, The Dominion, and surrounding areas.

Main Office

22014 Dolomite Dr, San Antonio, TX 78259

Payroll Processing Schedule:

  • Monday-Friday processing available
  • Same-day direct deposit
  • Emergency payroll support
  • Holiday schedule accommodations

Call for a free payroll assessment. We’ll review your current system and show you how we can save time and reduce costs while ensuring full compliance with all payroll tax requirements.

Escalante Bookkeeping – Your trusted partner for accurate, compliant payroll processing in San Antonio.

(210) 405-7784

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