Escalante Bookkeeping

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Professional Bookkeeping Services in San Antonio

What is professional bookkeeping?

Professional bookkeeping means keeping accurate records of your business finances. We track every dollar that comes in and goes out of your business. This helps you understand your financial position and make smart business decisions.

Escalante Bookkeeping provides expert financial services for San Antonio businesses. We help entrepreneurs, startups, and established companies maintain accurate books without the high costs of large accounting firms.

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Why Choose Escalante Bookkeeping?

Local San Antonio Business: We understand the unique needs of Texas businesses and local regulations.

Personalized Service: You work directly with experienced bookkeepers who know your business.

No Hidden Fees: Clear pricing with no surprise charges or complex contracts.

Same-Day Support: Quick responses to your questions and urgent requests.

Multiple Platform Experience: We work with QuickBooks, Xero, and other popular accounting software.

Our Core Bookkeeping Services

Transaction Categorization

What is transaction categorization? We organize every business transaction into the correct categories. This means sorting expenses like office supplies, travel costs, and equipment purchases into their proper accounts.

Why does this matter? Proper categorization helps you see where your money goes. It also makes tax preparation easier and ensures you claim all possible deductions.

How we do it:

    • Review each bank and credit card transaction
    • Assign correct expense categories
    • Flag unusual transactions for your review
    • Create custom categories for your specific business needs
A close-up shot captures two individuals, one with light skin and an orange blazer and the other with dark skin and a light-colored blazer, shaking hands across a round wooden table. On the table, there are documents and a blue pen, suggesting a business meeting or agreement. In the blurred background, other people are visible in what appears to be a modern office or coworking space, with large windows overlooking a city scene.

Income and Expense Tracking

What do we track? We monitor all money coming into your business and all money going out. This includes sales revenue, contractor payments, office expenses, and equipment purchases.

Benefits for your business:

  • See your profit margins clearly
  • Identify your biggest expense categories
  • Track seasonal trends in your income
  • Prepare accurate tax documents

Our tracking process:

    • Daily review of bank accounts
    • Weekly expense summaries
    • Monthly income reports
    • Quarterly trend analysis

Bank and Credit Card Reconciliations

What is bank reconciliation? Bank reconciliation means matching your accounting records with your bank statements. We make sure every transaction appears in both places and investigate any differences.

How often do we reconcile? We reconcile your accounts monthly. For busy businesses, we can reconcile weekly or even daily.

What we check:

    • All deposits match your income records
    • All expenses appear in your books
    • Bank fees are properly recorded
    • Outstanding checks are tracked
    • Credit card transactions are categorized correctly

Accounts Payable and Receivable Management

Accounts Payable – What you owe: We track all bills you need to pay. This includes vendor invoices, utility bills, and contractor payments.

Accounts Receivable – What customers owe you: We monitor all money customers owe your business. This includes outstanding invoices and overdue payments.

How we help:

    • Create payment schedules for bills
    • Send reminders for overdue customer payments
    • Track payment terms with vendors
    • Monitor cash flow from receivables
    • Prepare aging reports for better collection efforts

General Ledger Maintenance

What is a general ledger? Your general ledger is the master record of all financial transactions. It shows the complete financial picture of your business.

Our maintenance services:

    • Daily transaction posting
    • Monthly account balancing
    • Quarterly reviews for accuracy
    • Year-end closing procedures
    • Audit trail documentation
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A professional setting is depicted with a person, seen from the shoulder, using a desktop computer. The computer screen displays a detailed spreadsheet, likely for financial data or budgeting, with numerous rows and columns of numbers and categories such as "Marketing Budget," "Personal," and "Research." The person's hands are visible, one on a white mouse with a brown mousepad, and the other on a white keyboard. To the right of the monitor, a white cup of coffee sits on a green placemat. The background is blurred, suggesting an office environment.

Financial Reporting and Statement Generation

What reports do you need? Every business needs regular financial reports to understand performance and make decisions.

Reports we provide:

  • Profit and Loss statements
  • Balance sheets
  • Cash flow statements
  • Budget vs. actual reports
  • Monthly financial summaries
  • Custom reports for your specific needs

How often do you get reports? We provide monthly reports as standard. Weekly or daily reports are available for businesses that need them.

Cash Flow Summaries

Why is cash flow important? Cash flow shows when money comes in and goes out. This helps you plan for expenses and avoid cash shortages.

Our cash flow services:

    • Weekly cash position updates
    • 13-week cash flow projections
    • Seasonal trend analysis
    • Payment timing optimization
    • Emergency cash planning
A high-angle shot captures two people, one with light skin and the other with dark skin, collaborating over documents and a laptop on a light wooden table. The person with light skin, wearing a light blue long-sleeved shirt, is pointing with a pen towards the laptop screen, which displays a bar graph. The person with dark skin, wearing a white long-sleeved shirt, is also holding a pen and pointing at a physical document on the table that features colorful charts and graphs. Various other papers with charts and a calculator are scattered on the table, indicating a business or financial analysis discussion.

Budget and Forecasting Assistance

How do we help with budgets? We create realistic budgets based on your actual business performance. We also help you stick to your budget throughout the year.

Forecasting services:

    • Monthly budget reviews
    • Quarterly forecast updates
    • Annual budget planning
    • Expense trend analysis
    • Revenue projection modeling

Data Entry for Accounting Platforms

Which platforms do we use? We work with QuickBooks Online, QuickBooks Desktop, Xero, and other popular accounting software.

Our data entry process:

    • Accurate transaction recording
    • Proper account coding
    • Regular backup procedures
    • Multi-user access setup
    • Custom reporting configuration
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Chart of Accounts Setup and Maintenance

What is a chart of accounts? Your chart of accounts is the list of all financial categories in your business. It includes income accounts, expense accounts, assets, and liabilities.

How we set it up:

    • Analyze your business type
    • Create industry-specific accounts
    • Set up proper account codes
    • Configure reporting categories
    • Maintain account structure as you grow

QuickBooks Setup and Support

QuickBooks setup services:

  • Initial software installation
  • Company file creation
  • Bank account connections
  • User permission setup
  • Custom report configuration

Ongoing QuickBooks support:

    • Monthly software updates
    • User training sessions
    • Troubleshooting technical issues
    • Data backup and security
    • Integration with other business tools
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Who We Serve in San Antonio

Four well-dressed individuals are standing outdoors, seemingly engaged in a business interaction, with modern buildings and a clear sky in the background. On the left, a woman in a black blazer and a red and white polka dot skirt stands next to a man in a gray suit, who is shaking hands with a woman in a dark dress. This woman has long blonde hair. To her right, another woman with long brown hair and sunglasses is wearing a gray plaid suit. Lush green grass and manicured bushes are in the foreground. The architecture behind them suggests a corporate or government setting.

Entrepreneurs and Startups: New businesses need accurate books from day one. We help you set up proper systems and avoid costly mistakes.

Small Business Owners: Growing businesses need reliable financial information. We provide the reports you need to make smart decisions.

Established Companies: Larger businesses need advanced reporting and analysis. We offer comprehensive bookkeeping and financial support.

Industries We Serve:

    • Professional services
    • Retail businesses
    • Construction companies
    • Healthcare practices
    • Technology startups
    • Restaurant and hospitality
    • Real estate businesses

Getting Started with Escalante Bookkeeping

Step 1: Free Consultation We discuss your business needs and current bookkeeping situation.

Step 2: Custom Proposal We create a service plan that fits your budget and requirements.

Step 3: System Setup We configure your accounting software and import existing data.

Step 4: Regular Service We maintain your books and provide regular reports and support.

A person with light-colored hair, wearing a white long-sleeved shirt and blue jeans, is standing at a wooden table, flipping through papers inside a gray three-ring binder. The papers include a sheet with a blue bar graph. To the left of the binder, a silver laptop is open on the table, along with a yellow sticky note. In the background, a TV is mounted on a white wall, and a red cabinet and a light-colored couch are partially visible, suggesting a home or office setting. The focus is on the person's hands and the documents.

Frequently Asked Questions

Bookkeeping costs depend on your business size and complexity. Small businesses typically pay $300-800 per month. Larger businesses with more transactions pay $800-2000 per month. We provide free estimates based on your specific needs.

Most bookkeeping cleanup projects take 2-4 weeks. Simple cleanups might finish in one week. Complex situations with multiple years of missing records can take 6-8 weeks. We give you a timeline estimate after reviewing your situation.

No, you don’t need QuickBooks specifically. We work with QuickBooks Online, QuickBooks Desktop, Xero, and other accounting software. We can help you choose the best platform for your business needs and budget.

You need to provide bank statements, credit card statements, receipts, and any existing financial records. We also need access to your business bank accounts and accounting software. We’ll give you a complete checklist during our consultation.

We communicate based on your preferences. Most clients prefer monthly check-ins with email updates as needed. Some clients want weekly calls or quarterly meetings. We’re flexible and available when you need us.

We prepare your books for tax season and work with your tax preparer. We provide organized financial records and reports that make tax preparation faster and more accurate. We don’t prepare tax returns, but we make the process easier for your CPA.

We specialize in catching up on behind bookkeeping. We’ll organize your records, categorize transactions, and reconcile accounts. Most catch-up projects finish within 30 days. We work efficiently to get you current without disrupting your business.

Yes, we handle payroll processing, direct deposits, tax filings, and employee payments. We also manage contractor payments and prepare 1099 forms. Payroll services are available as an add-on to our bookkeeping packages.

We use secure, encrypted software and follow strict data protection procedures. All team members sign confidentiality agreements. We backup your data regularly and use two-factor authentication on all systems.

Absolutely. We work with many local CPAs and tax preparers in San Antonio. We provide clean, organized records that make their job easier. This often saves you money on accounting fees and reduces tax preparation time.

Ready to get your books organized?

Contact Escalante Bookkeeping

We serve all of San Antonio and surrounding areas including Alamo Heights, Stone Oak, The Dominion, and North San Antonio.

Main Office

22014 Dolomite Dr, San Antonio, TX 78259

Monday-Friday, 8 AM – 6 PM

Available for urgent bookkeeping needs

We serve all of San Antonio and surrounding areas including Alamo Heights, Stone Oak, The Dominion, and North San Antonio.

(210) 405-7784

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